Meeting Minutes: Jun. 24, 2018

Approve meeting minutes for April, May, June 2018
(Annual General Membership Meeting)

MOTION: Rick

2ND: Laura

Approved

Board Officer Elections
President: Rick Elias
Vice President: John Glitsos
Treasurer: Laura Rasmussen
Secretary: Michele Laye

All unanimous

Additional Board Roles Assigned:
Captains and Coaches Liason: Emil Benov
Membership Manager: Melissa Adams
Festival Manager: Festival Chairperson
Corporate Sponsorship Development: Ben Choi
Compliance Manager: June Hammer

MOTION: Rick

2ND: Melissa

All accepted and approved

President ( Rick Elias )
N/A

Treasurer ( Laura Rasmussen )
N/A

Equipment ( )
N/A

Media/Communications (  )
N/A

Coaches/Captains ( Emil Benov )
N/A

Festival (  )
N/A

1. Board of Directors Expectation/Agreements
   • Expectations:
     • Follow by-laws as set forth by the organization
     • Ensure that the Board of Directors are following by-laws and carrying out duties.
     • Represent AZDBA
     • Meetings are mandatory, three unexcused absences leads to consequences
   • Agreements:
     • Be on time
     • Assume positive intentions
     • Be respectful to others; everyone’s ideas/thoughts/opinions should be heard
     • Full disclosure to all of Board of Directors
     • Fully discuss topics versus email and rushing votes
2. Steers
   • We do not have an updated list of certified steers.  Forms have not been turned in to anyone.  Forms must be turned in to Coach/Captain Liason
3. Website Minutes
   • Need further discussion/clarification/agreement on posting Board Minutes to the website to allow for transparency of board business with membership.  Maybe a newsletter would serve same purpose, maybe not.
4. Strategic Planning Session
   • Scheduled for Sunday, July 22, 2018 at 11:30 am- 2 pm with a regular business meeting from 11:00 am – 11:30 am.  
   • Google doc in the drive with Strategic Planning ideas/proposals

Gary/Ben

Utilized azba.org emails for receiving and sending official board business to avoid use of personal emails and to ensure continuity from board to board

Done

Ben/Melissa

Resend Google Drive invitation to everyone so everyone gets a refresher and has access to docs.

Done

Board of Directors

Clarify/define the role/expectations of Compliance Manager

Pending

Ben

Website minutes

Pending

Sunday, July 22, 2018 at 11:00- 11:30 am (regular meeting); 11:30 am- 2 pm (Strategic Planning meeting) at Boulders on Broadway, 530 W Broadway Rd, Tempe, AZ 85282