Meeting Minutes: Jun. 24, 2018

Date / Time:

June 24, 2018, 11:10AM

Location:

Boulders on Broadway, 530 W Broadway Rd, Tempe, AZ 85282

Attendees:

Melissa Adams, Emil Benov, Ben Choi, Gary Cumberland, Rick Elias, John Glitsos, June Hammer, Laura Rasmussen

Scheduled Absence:

Stephen Butler, Betty Flores, Michele Laye

Board Votes

Approve meeting minutes for April, May, June 2018
(Annual General Membership Meeting)

MOTION: Rick

2ND: Laura

Approved

Board Officer Elections
President: Rick Elias
Vice President: John Glitsos
Treasurer: Laura Rasmussen
Secretary: Michele Laye

All unanimous

Additional Board Roles Assigned:
Captains and Coaches Liason: Emil Benov
Membership Manager: Melissa Adams
Festival Manager: Festival Chairperson
Corporate Sponsorship Development: Ben Choi
Compliance Manager: June Hammer

MOTION: Rick

2ND: Melissa

All accepted and approved

Additional Board Roles:
Equipment Manager
Media/Communications Manager

Tabled until next meeting

Committee Reports

President ( Rick Elias )
N/A

Treasurer ( Laura Rasmussen )
N/A

Equipment ( )
N/A

Media/Communications (  )
N/A

Coaches/Captains ( Emil Benov )
N/A

Festival (  )
N/A

New Business

  1. Board of Directors Expectation/Agreements
    • Expectations:
      • Follow by-laws as set forth by the organization
      • Ensure that the Board of Directors are following by-laws and carrying out duties.
      • Represent AZDBA
      • Meetings are mandatory, three unexcused absences leads to consequences
    • Agreements:
      • Be on time
      • Assume positive intentions
      • Be respectful to others; everyone’s ideas/thoughts/opinions should be heard
      • Full disclosure to all of Board of Directors
      • Fully discuss topics versus email and rushing votes
  2. Steers
    • We do not have an updated list of certified steers.  Forms have not been turned in to anyone.  Forms must be turned in to Coach/Captain Liason
  3. Website Minutes
    • Need further discussion/clarification/agreement on posting Board Minutes to the website to allow for transparency of board business with membership.  Maybe a newsletter would serve same purpose, maybe not.
  4. Strategic Planning Session
    • Scheduled for Sunday, July 22, 2018 at 11:30 am- 2 pm with a regular business meeting from 11:00 am – 11:30 am.  
    • Google doc in the drive with Strategic Planning ideas/proposals

Action Items

Gary/Ben

Utilized azba.org emails for receiving and sending official board business to avoid use of personal emails and to ensure continuity from board to board

Done

Ben/Melissa

Resend Google Drive invitation to everyone so everyone gets a refresher and has access to docs.

Done

Board of Directors

Clarify/define the role/expectations of Compliance Manager

Pending

Ben

Website minutes

Pending

Meeting adjourned at 1:21 PM.

Submitted By: Emil Benov/Melissa Adams (Secretary Designee)

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