• Meeting Minutes: Nov. 12, 2016

    Date / Time:

    November 12, 2016, 12:00PM

    Location:

    McFate Brewing Company, 1312 N. Scottsdale Road, Scottsdale, AZ 85257

    Attendees:

    Laura Duvall, Rick Elias, Ash Lagazo, Bud Adams, Melissa Adams, Russ Downs, Rodger Kells, Shauna Hecker

    Scheduled Absence:

    Christy Sneed, Desiree Simmons

    Board Votes

    Approve meeting minutes for September 25, 2016.

    MOTION: Rodger

    2ND: Melissa

    Approved

    Approve two (2) dollies for two (2) 10-man boats up to $1k

    MOTION: Shauna

    2ND: Russ

    Approved

    Approve children ages 8-13 to paddle in a boat as long as the parent/ legal guardian signs the waiver and provides approval that an adult accompanies the child/children while in the boat.

    MOTION: Rick

    2ND: Melissa

    Approved

    Action Items

    Laura / Desiree

    10-man boat pick up

    Raven

    Draft notice re: taking boats out without required number of people in boat (10+1steer)

    Russ

    Check with Alicia for approval to bring boats down to marina at the beginning of March

    Raven

    Send out notice to coaches and captains that coaches will no longer be able to stand on bow of boat as it damages the boats.

    Shauna

    Budget review for four new practice boats if new boats need to be purchased.

    Laura

    Donate unusable boat to City of Tempe to market AZDBA

    Rodger

    Distribute Financials for next Board meeting

    Russ

    Check on water filling stations for festival

    Committee Reports

    President (Laura Duvall)

    1. 10-man Boats
    2. Laura checked with Taz regarding trailer
    3. Has volunteers to pick up boats

    Treasurer (Rodger Kells)

    1. $15 surplus/ $10 less than norm
    2. Thanks to Russ for State Farm sponsorship
    3. Approx. $2k to Disable Sport
    4. Approx. $6k in the bank
    5. Bud: Request of T-shirt vendor financials
      • Branding
      • Board/Fest Comm design logo
      • Types of shirt, fabric
    6. Rodger will provide AZDBA financials and Festival financials for next meeting

    Equipment

    1. Bring festival boats out to marina at the beginning of March
      • Check with Tempe to make sure we have approval
      • Russ: will contact Alicia
    2. Laura: Boat that is not usable. Proposes that we donate it to the City of Tempe to advertise AZDBA
      • Put on agenda for next month
      • Rick will check with Chinese Cultural Center or Tempe
    3. Russ: We have useable boats but need some work
      • Boats lives are 8-9 and ours boats are over 10 years
      • Russ: John’s info on boat fixes
      • Shauna: Need to review budget for 4 new practice boats if we need to buy new boats.

    Media/Communications ( Bud Adams )

    1. Bud provided demonstration of new AZDBA website
    2. Requested Board’s review and feedback

    Coaches/Captains ( Raven Corcoran )

    1. No sitting on the bows of the practice boats> Raven: sending email to coaches and captains

    Festival ( Desiree Simmons )

    1. Rick has 50 cases of water bottles committed
    2. Russ will check on water filling stations
    3. Corporate teams
      • At other festivals, corporate teams pay more but get more “stuff”, i.e. tents, goodies
      • Shauna- so many teams were almost unmanageable this year.
      • Russ: Race day is fine, coaching and steer is where it becomes challenging
      • Laura: 2018 corps pay on tier level

    New Business

    1. Age limit for kids to paddle – youth team Raven Corcoran
    2. No bylaw article restricting age limits
    • Move: Rick moves to approve children ages 8-13 to paddle in a boat as long as the parent/ legal guardian signs the waiver and provides approval that an adult accompanies the child/children while in the boat.
    • 2nd: Melissa
    • Vote: Passed

    Next Meeting

    Saturday, December 15, 2016 from 12:00 pm – 1:00 pm at Fate Brewing Co., 1312 N. Scottsdale Road, Scottsdale AZ 85257.

    Meeting adjourned at 1:36 PM.

    Secretary: Betty Flores

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