• Meeting Minutes: Jun. 24, 2018

    Date / Time:

    June 24, 2018, 11:10AM


    Boulders on Broadway, 530 W Broadway Rd, Tempe, AZ 85282


    Melissa Adams, Emil Benov, Ben Choi, Gary Cumberland, Rick Elias, John Glitsos, June Hammer, Laura Rasmussen

    Scheduled Absence:

    Stephen Butler, Betty Flores, Michele Laye

    Board Votes

    Approve meeting minutes for April, May, June 2018
    (Annual General Membership Meeting)

    MOTION: Rick

    2ND: Laura


    Board Officer Elections
    President: Rick Elias
    Vice President: John Glitsos
    Treasurer: Laura Rasmussen
    Secretary: Michele Laye

    All unanimous

    Additional Board Roles Assigned:
    Captains and Coaches Liason: Emil Benov
    Membership Manager: Melissa Adams
    Festival Manager: Festival Chairperson
    Corporate Sponsorship Development: Ben Choi
    Compliance Manager: June Hammer

    MOTION: Rick

    2ND: Melissa

    All accepted and approved

    Additional Board Roles:
    Equipment Manager
    Media/Communications Manager

    Tabled until next meeting

    Committee Reports

    President ( Rick Elias )

    Treasurer ( Laura Rasmussen )

    Equipment ( )

    Media/Communications (  )

    Coaches/Captains ( Emil Benov )

    Festival (  )

    New Business

    1. Board of Directors Expectation/Agreements
      • Expectations:
        • Follow by-laws as set forth by the organization
        • Ensure that the Board of Directors are following by-laws and carrying out duties.
        • Represent AZDBA
        • Meetings are mandatory, three unexcused absences leads to consequences
      • Agreements:
        • Be on time
        • Assume positive intentions
        • Be respectful to others; everyone’s ideas/thoughts/opinions should be heard
        • Full disclosure to all of Board of Directors
        • Fully discuss topics versus email and rushing votes
    2. Steers
      • We do not have an updated list of certified steers.  Forms have not been turned in to anyone.  Forms must be turned in to Coach/Captain Liason
    3. Website Minutes
      • Need further discussion/clarification/agreement on posting Board Minutes to the website to allow for transparency of board business with membership.  Maybe a newsletter would serve same purpose, maybe not.
    4. Strategic Planning Session
      • Scheduled for Sunday, July 22, 2018 at 11:30 am- 2 pm with a regular business meeting from 11:00 am – 11:30 am.  
      • Google doc in the drive with Strategic Planning ideas/proposals

    Action Items


    Utilized azba.org emails for receiving and sending official board business to avoid use of personal emails and to ensure continuity from board to board



    Resend Google Drive invitation to everyone so everyone gets a refresher and has access to docs.


    Board of Directors

    Clarify/define the role/expectations of Compliance Manager



    Website minutes


    Next Meeting

    Sunday, July 22, 2018 at 11:00- 11:30 am (regular meeting); 11:30 am- 2 pm (Strategic Planning meeting) at Boulders on Broadway, 530 W Broadway Rd, Tempe, AZ 85282

    Meeting adjourned at 1:21 PM.

    Submitted By: Emil Benov/Melissa Adams (Secretary Designee)