• Meeting Minutes: Jun. 24, 2018

    Date / Time:

    June 24, 2018, 11:10AM

    Location:

    Boulders on Broadway, 530 W Broadway Rd, Tempe, AZ 85282

    Attendees:

    Melissa Adams, Emil Benov, Ben Choi, Gary Cumberland, Rick Elias, John Glitsos, June Hammer, Laura Rasmussen

    Scheduled Absence:

    Stephen Butler, Betty Flores, Michele Laye

    Board Votes

    Approve meeting minutes for April, May, June 2018
    (Annual General Membership Meeting)

    MOTION: Rick

    2ND: Laura

    Approved

    Board Officer Elections
    President: Rick Elias
    Vice President: John Glitsos
    Treasurer: Laura Rasmussen
    Secretary: Michele Laye

    All unanimous

    Additional Board Roles Assigned:
    Captains and Coaches Liason: Emil Benov
    Membership Manager: Melissa Adams
    Festival Manager: Festival Chairperson
    Corporate Sponsorship Development: Ben Choi
    Compliance Manager: June Hammer

    MOTION: Rick

    2ND: Melissa

    All accepted and approved

    Additional Board Roles:
    Equipment Manager
    Media/Communications Manager

    Tabled until next meeting

    Committee Reports

    President ( Rick Elias )
    N/A

    Treasurer ( Laura Rasmussen )
    N/A

    Equipment ( )
    N/A

    Media/Communications (  )
    N/A

    Coaches/Captains ( Emil Benov )
    N/A

    Festival (  )
    N/A

    New Business

    1. Board of Directors Expectation/Agreements
      • Expectations:
        • Follow by-laws as set forth by the organization
        • Ensure that the Board of Directors are following by-laws and carrying out duties.
        • Represent AZDBA
        • Meetings are mandatory, three unexcused absences leads to consequences
      • Agreements:
        • Be on time
        • Assume positive intentions
        • Be respectful to others; everyone’s ideas/thoughts/opinions should be heard
        • Full disclosure to all of Board of Directors
        • Fully discuss topics versus email and rushing votes
    2. Steers
      • We do not have an updated list of certified steers.  Forms have not been turned in to anyone.  Forms must be turned in to Coach/Captain Liason
    3. Website Minutes
      • Need further discussion/clarification/agreement on posting Board Minutes to the website to allow for transparency of board business with membership.  Maybe a newsletter would serve same purpose, maybe not.
    4. Strategic Planning Session
      • Scheduled for Sunday, July 22, 2018 at 11:30 am- 2 pm with a regular business meeting from 11:00 am – 11:30 am.  
      • Google doc in the drive with Strategic Planning ideas/proposals

    Action Items

    Gary/Ben

    Utilized azba.org emails for receiving and sending official board business to avoid use of personal emails and to ensure continuity from board to board

    Done

    Ben/Melissa

    Resend Google Drive invitation to everyone so everyone gets a refresher and has access to docs.

    Done

    Board of Directors

    Clarify/define the role/expectations of Compliance Manager

    Pending

    Ben

    Website minutes

    Pending

    Next Meeting

    Sunday, July 22, 2018 at 11:00- 11:30 am (regular meeting); 11:30 am- 2 pm (Strategic Planning meeting) at Boulders on Broadway, 530 W Broadway Rd, Tempe, AZ 85282

    Meeting adjourned at 1:21 PM.

    Submitted By: Emil Benov/Melissa Adams (Secretary Designee)

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